Supply Chain and Operations Coordinator

Department: Administration

Reports to: CEO

Role Summary

The Supply Chain & Operations Coordinator supports day-to-day operational activities across procurement, inventory control, production planning, and order fulfillment. Working under the guidance of the CEO, this role ensures smooth material flow, accurate documentation, and on-time delivery of medical devices in compliance with ISO 13485 and EU MDR requirements.

Key Responsibilities

• Coordinate purchasing and supplier communication to ensure material availability and timely deliveries.
• Maintain ERP/MRP data, including purchase orders, stock records, and production schedules.
• Support inventory control through cycle counts, lot traceability, and stock reconciliation.
• Assist in production planning and order scheduling based on customer demand and capacity.
• Prepare shipping documentation and coordinate order fulfillment and logistics.
• Monitor key operational indicators such as delivery performance and stock accuracy.
• Support process improvements, 5S, and Lean initiatives within the operations team.
• Collaborate with Quality, Production, and Finance teams to ensure compliant and efficient operations.

Qualifications

• Bachelor’s degree in Supply Chain, Logistics, Operations, or related field (or equivalent experience).
• 1–3 years of experience in supply chain, logistics, or production planning
• Familiar with ERP/MRP systems (Odoo).
• Strong attention to detail, organization, and follow-through.
• Proactive communicator and effective team player.

Competencies

• Process-oriented and quality-focused mindset
• Data accuracy and analytical ability
• Team collaboration and communication skills
• Continuous improvement attitude